How to schedule emails with Google Workspace
What's the story
Scheduling emails in Google Workspace can help you streamline communication and boost productivity.
With this feature, you can draft messages and schedule them to be sent out at a later time.
It makes sure the emails arrive in the inboxes of recipients at the most opportune moment.
Be it working across time zones or just managing your workload better, scheduling emails can be a valuable tool in your digital arsenal.
Setup process
Setting up scheduled emails
To schedule an email in Google Workspace, start by composing your message like you normally do.
Once you're ready, click on the arrow next to the "Send" button and hit "Schedule send."
A menu will pop up with suggested times or you can pick a custom date and time.
This way, you can ensure your email goes out exactly when you want it to be.
Management tips
Managing scheduled emails
After scheduling an email, you may want to review it or make some changes before it goes out.
Navigate to the "Scheduled" folder in Gmail where all scheduled emails are kept.
From here, you can open any of the scheduled emails to edit its content or modify its scheduled delivery time, if required.
Advantages
Benefits of email scheduling
Email scheduling also comes with a few other benefits, such as better timing for recipient engagement, and improved personal workflow management.
By sending emails at the right time, you'd be more likely to see the recipient reading and responding to your message promptly.
Plus, scheduling also helps you avoid sending messages at off-hours which could disrupt your work-life balance.
Troubleshooting tips
Troubleshooting common issues
Sometimes, you may also see issues with scheduled emails not going out as intended due to connectivity issues or wrong settings.
Make sure your device has a stable internet connection while scheduling an email and double-check the selected date and time settings for accuracy before confirming the schedule.